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Minutes of the NC04 Conference Committee Meeting
6/15/02 - Hyatt Montreal

Present:

Clara Bohrer (Chair - NC04 Conference Committee)
Linda Bostrom (PLA Manager, Professional Development)
Melissa Faubel (PLA Meetings & Special Events Planner)
Luis Herrera (Board Rep - NC04 Conference Committee & PLA President-Elect)
Gregory Kallenburg (Guest)
Judy Nelson (Exhibits Representative - 2002 & 2004 NC Committee)
Neel Parikh (Chair - 2004 NC Program Subcommittee)
Nancy Pearl (Chair, 2004 NC Local Arrangements Subcommittee)
JoAnn Pinder (Co-Chair - 2002 NC Program Subcommittee & PLA Incoming President)

Added to Agenda

• review policies
• discussion of site visit

Policies

• The PLA staff must handle all contracts.
• PLA or ALA members are not eligible for honoraria or reimbursement for "regular conference programs"
• Program subcommittee presents preconference slots to the PLA Board. Local Arrangements - Subcommittee should submit list of tour ideas, tour companies, etc to Melissa and she will handle the arrangements from there.
• Make sure there is a better restaurant guide (like in American Libraries)

Exhibits

• Judy will continue to think of new ideas.
• Partners support needs to improve.
• Encourage exhibitors to get rid of the postcards and promote through links on the PLA web page.

Skeleton Schedule Review

• OGS/CGS Session Speakers
• Luncheon Speakers All Conference Reception
• will require shuttling from the CC
• Stage local author signings during the reception. Review of Conference Timeline
• Program Subcommittee will have the ability to review the proposals ongoing.
• Talk Tables deadline will be July 31, 2003.
• add line to add if PLA/ALA committee sponsors the program
• need to make sure that trustees know that they can attend all programs (even if there is not a specific track)
• identify target audience for programs
• Name the deadlines "general deadline" & "special deadline for ALA units and affiliates"
• Seattle space needles (like the cactus) & magnets by MidWinter 2003
• do not put preconference handouts on the web

Site Visit (Fall 2002)

• overview of the CC and hotel properties
• meet with local arrangements committee

MidWinter Meeting Times

Conference Committee

• Friday, Jan 24 - 5 - 7 p.m. (at a TBA location)
• Monday, Jan 27 - 9 a.m. - 12:30 p.m.

Program Subcommittee

• Saturday, Jan 25 - 9 a.m. - 5 p.m. (with lunch & breaks provided)
• Sunday, Jan 26 - 2 p.m. - 5 p.m.

Possible Luncheon Speakers
(keep preconference luncheon)

• Octavia Buter
• Sherman Alexie
• August Wilson
• science fiction genre lunch (Greg Bear, Richard Russo, Jane Ann Krentz, Anne Rule)

Opening General Session

• sets the tone for conference
• should be energizing
• motivational speaker
  Bill Clinton, John Chambers (CISCO), Jack Welch

Closing General Session

• should be fun
• John Waters
• Kelsey Grammer
• Rosie O'Donnell
• Carvels
• Susan Sarandon
• "someone" controversial
• Mark Shields
• Ed Hirsch ("How to Read Poetry")
• David Sedaris
• Ray Suarez